WITHDRAWAL POLICY AND PROCEDURES
Situations:
Withdrawal of
students during the semester
Withdrawal of
students during the semester but effective
after semester
Withdrawal between semesters
Withdrawal of students
who plan to participate in college-sponsored
off-campus programs
Withdrawal
of graduating students
Withdrawal
of international students
Withdrawal of students mobilized for military duty
Withdrawal of veterans
Grade policy for
students withdrawing during the semester
Charges and refunds
Returning to college after
withdrawing
Withdrawal of students during semester
- Complete withdrawal
request form and submit to Registrar’s
Office,
- in person, McDonald Administration
Building
- by mail to Registrar’s Office,
POB 17, Point Lookout, MO 65726
- by fax to 417-337-7220
- on-line
form (sign in, select Student tab,
then select Student Withdrawal in the
Campus Resources section)
- If dorm student, complete check
out procedure with RA.
- Return college ID and hang tag (if
any) to the Dean of Students Office.
CHARGES:
Cash charges include room and board,
hospital, library, parking tickets,
laundry, institutional loans, etc.
Students on the work program are
charged for hours not worked. Such
charges are prorated up to 60% of
the semester. After that point the
student will be charged for the contracted
280 hours less all hours worked.
REFUNDS:
Refund distribution will be made in
the following order: Federal Pell
Grant, ACG, SMART, FSEOG, other Title
IV aid, other federal sources of aid,
state aid, private and institutional
sources, student. If the student made
the payment to the College in cash,
the refund will be made to the student.
If the payment was made by a private
educational loan, the refund will
be made to the lending institution.
If the payment was made by scholarship
from an outside organization, the
refund will be made to the awarding
organization. If the payment was made
by a scholarship from College of the
Ozarks, the scholarship will be canceled.
Examples of the application of this
policy are available upon request
from the Financial Aid Office.
ANY FUNDS FROM ANY SOURCE DUE THE
STUDENT (SUCH AS SCHOLARSHIPS OR LOANS)
WILL FIRST BE APPLIED TO ANY OUTSTANDING
BALANCE ON THE STUDENT’S ACCOUNT,
REGARDLESS OF PAYMENT SCHEDULE OR
LOAN DESIGNATION.
DORM
STUDENTS
Cost of Education, Work, and Room
Charge: Charges will be pro-rated
based on date of withdrawal, up to
60% of each semester. After this deadline,
no refund will be made. Scholarship
funds credited to the student’s
account because of participation in
the summer work scholarship program
are credited only to room and board.
These funds are never refunded but
will be applied against any future
room and/or board at the College.
Meal Charges: Charges will be pro-rated
based on date of withdrawal, throughout
the semester.
Incidental/Health Fee Charge: No
refund will be made for official withdrawal
or cancellation of admission on or
after the first day of scheduled classes.
Additionally, the incidental/health
fee will not be refunded to students
who fail to appear for class without
an official withdrawal.
Security Deposit: Refund will be
made for official withdrawal or cancellation
of admission throughout the semester
provided the check out procedure has
been completed with the RA (Resident
Assistant).
COMMUTER
STUDENTS
Cost of Education, Part-Time Class
Charges, and Work Charges: Charges
will be pro-rated based on date of
withdrawal, up to 60% of each semester.
After this deadline, no refund will
be made.
Incidental/Health Fee: No refund
will be made for official withdrawal
or cancellation of admission on or
after the first day of scheduled classes.
Additionally, the incidental/health
fee will not be refunded to students
who fail to appear for class without
an official withdrawal.
All financial obligations to the
College must be cleared before the
student can receive a diploma or transcript.
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Withdrawal of students during the semester but effective after semester
- Complete withdrawal
request form and submit to Registrar's
Office.
- in person, McDonald Administration
Building
- on-line
form (sign in, select Student tab,
then select Student Withdrawal in the
Campus Resources section)
- If dorm student, complete check
out procedure at end of semester or
at end of any required work week.
- Return college ID and hang tag to Dean
of Students Office.
CHARGES:
Cash charges include room and board,
hospital, library, parking tickets,
laundry, institutional loans, etc.
Students on the work program are
charged for hours not worked in current
or previous semesters.
REFUNDS:
Refund distribution will be made in
the following order: Federal Pell
Grant, ACG, SMART, FSEOG, other Title
IV aid, other federal sources of aid,
state aid, private and institutional
sources, student. If the student made
the payment to the College in cash,
the refund will be made to the student.
If the payment was made by a private
educational loan, the refund will
be made to the lending institution.
If the payment was made by scholarship
from an outside organization, the
refund will be made to the awarding
organization. If the payment was made
by a scholarship from College of the
Ozarks, the scholarship will be canceled.
Examples of the application of this
policy are available upon request
from the Financial Aid Office.
ANY FUNDS FROM ANY SOURCE DUE THE
STUDENT (SUCH AS SCHOLARSHIPS OR LOANS)
WILL FIRST BE APPLIED TO ANY OUTSTANDING
BALANCE ON THE STUDENT’S ACCOUNT,
REGARDLESS OF PAYMENT SCHEDULE OR
LOAN DESIGNATION.
Students will not receive any refunds
due until the completion of the semester.
Refund of the dorm student security
deposit, less any assessment for damages,
is contingent upon completion of the
check out procedure with the RA (Resident
Assistant) at the end of the semester.
Scholarship funds credited to the
student’s account because of
participation in the summer work scholarship
program are credited only to room
and board. These funds are never refunded
but will be applied against any future
room and/or board at the College.
All financial obligations to the
College must be cleared before the
student can receive a diploma or transcript.
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Withdrawal between semesters
- Complete withdrawal
request form and submit to Registrar’s
Office,
- in person, McDonald Administration
Building
- by mail to Registrar’s Office,
POB 17, Point Lookout, MO 65726
- by fax to 417-337-7220
- on-line
form (sign in, select Student
tab, then select Student Withdrawal
in the Campus Resources section)
- Return college ID and hang tag (if
any) to the Dean of Students Office.
CHARGES:
Cash charges include room and board,
hospital, library, parking tickets,
laundry, institutional loans, etc.
Students on the work program are
charged for hours not worked in previous
semesters.
REFUNDS:
Refund distribution will be made in
the following order: Federal Pell
Grant, ACG, SMART, FSEOG, other Title
IV aid, other federal sources of aid,
state aid, private and institutional
sources, student. If the student made
the payment to the College in cash,
the refund will be made to the student.
If the payment was made by a private
educational loan, the refund will
be made to the lending institution.
If the payment was made by scholarship
from an outside organization, the
refund will be made to the awarding
organization. If the payment was made
by a scholarship from College of the
Ozarks, the scholarship will be canceled.
Examples of the application of this
policy are available upon request
from the Financial Aid Office.
ANY FUNDS FROM ANY SOURCE DUE THE
STUDENT (SUCH AS SCHOLARSHIPS OR LOANS)
WILL FIRST BE APPLIED TO ANY OUTSTANDING
BALANCE ON THE STUDENT’S ACCOUNT,
REGARDLESS OF PAYMENT SCHEDULE OR
LOAN DESIGNATION.
Students who officially withdraw
before classes begin will receive
a refund of 100% for incidental/health
fee, room and board. Refund of the
dorm student security deposit, less
any assessment for damages, is contingent
upon completion of the check out procedure
with the RA (Resident Assistant).
The incidental/health fee will not
be refunded to students who fail to
appear for class without an official
withdrawal. Scholarship funds credited
to the student’s account because
of participation in the summer work
scholarship program are credited only
to room and board. These funds are
never refunded but will be applied
against any future room and/or board
at the College.
All financial obligations to the
College must be cleared before the
student can receive a diploma or transcript.
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Withdrawal of students who plan
to participate in college-sponsored off-campus
programs
- Complete withdrawal request form,and
submit to Registrar’s Office,
- in person, McDonald Administration Building
- by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
- by fax to 417-337-7220
- on-line form (sign in, select
Student tab, then select Student Withdrawal in the Campus Resources section)
List as your reason for withdrawing, the college-sponsored program.
- If dorm student, complete check out procedure
with RA.
Withdrawal of graduating students
The Registrar’s Office will automatically withdraw graduating students.
However, dorm students must officially check out of their rooms to receive any
refunds.
Withdrawal of international students
- Complete withdrawal request form and
submit to Registrar’s Office,
- in person, McDonald Administration Building
- by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
- by fax to 417-337-7220
- on-line form (sign in, select
Student tab, then select Student Withdrawal in the Campus Resources section)
- If dorm student, complete check out procedure
with RA.
- Return college ID and hang tag (if
any) to the Dean of Students Office.
- Contact the international student representative
on campus - email
fforman@cofo.edu or phone ext. 4223.
- F-1 students authorized to withdraw from classes must depart the United
States within 15 days.
Withdrawal of students mobilized for military duty.
- Complete withdrawal request form and submit
to Registrar’s Office,
- in person, McDonald Administration Building
- by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
- by fax to 417-337-7220
- on-line form (sign in, select
Student tab, then select Student Withdrawal in the Campus Resources section)
- If dorm student, complete check out procedure
with RA.
- Notify the Veteran’s Administration Representative of your withdrawal
and orders to report to duty - email fforman@cofo.edu
or phone ext. 4223.
If students are unable to complete the necessary paperwork in the Registrar’s
Office, the College shall accept notification
from the student or a family member. All
notifications will be verified.
Withdrawal of veterans
Complete withdrawal
request form and submit to Registrar’s
Office,
- in person, McDonald Administration
Building
- by mail to Registrar’s Office,
POB 17, Point Lookout, MO 65726
- by fax to 417-337-7220
- on-line
form (sign in, select Student tab,
then select Student Withdrawal in the
Campus Resources section)
- If dorm student, complete check
out procedure with RA.
- Return college ID and hang tag (if any)
to the Dean of Students office.
- Contact the Veteran’s Administration
Representative on campus - email
fforman@cofo.edu or phone ext. 4223.
If you withdraw from one or more of your
courses after the end of the school's drop
period, Veteran’s Administration must
reduce or stop your benefits on the date
of reduction or withdrawal. You may have
to repay all benefits for the course or
courses unless you can show that the change
was due to mitigating circumstances.
"Mitigating circumstances" are
unavoidable and unexpected events that directly
interfere with your pursuit of a course
and are beyond your control. Examples of
reasons VA may accept are extended illness
and unscheduled changes in your employment.
Examples of reasons VA may not accept
are withdrawal to avoid a failing grade
or dislike of the instructor.
VA may ask you to furnish evidence to
support your reason for a change. If a serious
injury or illness caused the change, obtain
a statement from your doctor. If a change
in employment caused the change, obtain
a statement from your employer.
The first time you withdraw from up to
six credit hours, Veteran’s Administration
will "excuse" the withdrawal and
pay benefits for the period you attended.
You won’t have to explain the reasons
for your withdrawal. Remember, this only
applies to your first withdrawal.
For more information about VA policies,
please contact www.gibill.va.gov
1-888-GIBILL1 (1-888-442-4551)
Grade policy for students withdrawing during the semester
Students withdrawing during the semester and after the final drop date will
receive marks of failure in all courses
for which they are enrolled. Under special
circumstances, a student may request to
withdraw from college after the official
drop date and receive a WP/WF in all classes
with approval from the Dean of the College.
Returning to college after withdrawing
Make application to the College by obtaining
an application from the Admissions Office,
or submit an application online. Re-admission
to the College is not guaranteed.
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