Withdrawal Policy and Procedures

Situations:

Withdrawal of students during the semester
Withdrawal of students during the semester but effective after semester
Withdrawal between semesters
Withdrawal of students who plan to participate in college-sponsored off-campus programs
Withdrawal of graduating students
Withdrawal of international students
Withdrawal of students mobilized for military duty
Withdrawal of veterans
Grade policy for students withdrawing during the semester
Charges and refunds
Returning to college after withdrawing

 


 

Withdrawal of students during semester

  1. Complete withdrawal request form and submit to Registrar’s Office,

    • in person, McDonald Administration Building
    • by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
    • by fax to 417-337-7220
    • on-line form (sign in, select Student tab, then select Student Withdrawal in the Campus Resources section)
  2. If dorm student, complete check out procedure with RA.
  3. Return college ID and hang tag (if any) to the Dean of Students Office.

CHARGES:
Cash charges include room and board, hospital, library, parking tickets, laundry, institutional loans, etc.

Students on the work program are charged for hours not worked. Such charges are prorated up to 60% of the semester. After that point the student will be charged for the contracted 280 hours less all hours worked.

REFUNDS:
Refund distribution will be made in the following order: Federal Pell Grant, FSEOG, other Title IV aid, other federal sources of aid, state aid, private and institutional sources, student. If the student made the payment to the College in cash, the refund will be made to the student. If the payment was made by a private educational loan, the refund will be made to the lending institution. If the payment was made by scholarship from an outside organization, the refund will be made to the awarding organization. If the payment was made by a scholarship from College of the Ozarks, the scholarship
will be canceled. Examples of the application of this policy are available upon request from the Financial Aid Office.

ANY FUNDS FROM ANY SOURCE DUE THE STUDENT (SUCH AS SCHOLARSHIPS OR LOANS) WILL FIRST BE APPLIED TO ANY OUTSTANDING BALANCE ON THE TUDENT’S ACCOUNT, REGARDLESS OF PAYMENT SCHEDULE OR LOAN DESIGNATION.

DORM STUDENTS

Cost of Education, Work, and Room Charge: Charges will be pro-rated based on date of withdrawal, up to 60% of each semester. After this deadline, no refund will be made. Scholarship funds credited to the student’s account because of participation in the summer work scholarship program are credited only to room and board. These funds are never refunded but will be applied against any future room and/or board at the College.

Meal Charges: Charges will be pro-rated based on date of withdrawal, throughout the semester.

Incidental/Health Fee Charge: No refund will be made for official withdrawal or cancellation of admission on or after the first day of scheduled classes. Additionally, the incidental/health fee will not be refunded to students who fail to appear for class without an official withdrawal.

Security Deposit: Refund will be made for official withdrawal or cancellation of admission throughout the semester provided the check out procedure has been completed with the RA (Resident Assistant).

COMMUTER STUDENTS

Cost of Education, Part-Time Class Charges, and Work Charges: Charges will be pro-rated based on date of withdrawal, up to 60% of each semester. After this deadline, no refund will be made.

Incidental/Health Fee: No refund will be made for official withdrawal or cancellation of admission on or after the first day of scheduled classes. Additionally, the incidental/health fee will not be refunded to students who fail to appear for class without an official withdrawal.

All financial obligations to the College must be cleared before the student can receive a diploma or transcript.

 


 

Withdrawal of students during the semester but effective after semester

  1. Complete withdrawal request form and submit to Registrar's Office.
    • in person, McDonald Administration Building
    • on-line form (sign in, select Student tab, then select Student Withdrawal in the Campus Resources section)
  2. If dorm student, complete check out procedure at end of semester or at end of any required work week.
  3. Return college ID and hang tag to Dean of Students Office.

CHARGES:
Cash charges include room and board, hospital, library, parking tickets, laundry, institutional loans, etc.

Students on the work program are charged for hours not worked in current or previous semesters.

REFUNDS:
Refund distribution will be made in the following order: Federal Pell Grant, FSEOG, other Title IV aid, other federal sources of aid, state aid, private and institutional sources, student. If the student made the payment to the College in cash, the refund will be made to the student. If the payment was made by a private educational loan, the refund will be made to the lending institution. If the payment was made by scholarship from an outside organization, the refund will be made to the awarding organization. If the payment was made by a scholarship from College of the Ozarks, the scholarship
will be canceled. Examples of the application of this policy are available upon request from the Financial Aid Office.

ANY FUNDS FROM ANY SOURCE DUE THE STUDENT (SUCH AS SCHOLARSHIPS OR LOANS) WILL FIRST BE APPLIED TO ANY OUTSTANDING BALANCE ON THE STUDENT’S ACCOUNT, REGARDLESS OF PAYMENT SCHEDULE OR LOAN DESIGNATION.

Students will not receive any refunds due until the completion of the semester. Refund of the dorm student security deposit, less any assessment for damages, is contingent upon completion of the check out procedure with the RA (Resident Assistant) at the end of the semester. Scholarship funds credited to the student’s account because of participation in the summer work scholarship program are credited only to room and board. These funds are never refunded but will be applied against any future room and/or board at the College.

All financial obligations to the College must be cleared before the student can receive a diploma or transcript.

 


 

Withdrawal between semesters

 

  1. Complete withdrawal request form and submit to Registrar’s Office,

    • in person, McDonald Administration Building
    • by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
    • by fax to 417-337-7220
    • on-line form (sign in, select Student tab, then select Student Withdrawal in the Campus Resources section)
  2. Return college ID and hang tag (if any) to the Dean of Students Office.

CHARGES:
Cash charges include room and board, hospital, library, parking tickets, laundry, institutional loans, etc.

Students on the work program are charged for hours not worked in previous semesters.

REFUNDS:
Refund distribution will be made in the following order: Federal Pell Grant, FSEOG, other Title IV aid, other federal sources of aid, state aid, private and institutional sources, student. If the student made the payment to the College in cash, the refund will be made to the student. If the payment was made by a private educational loan, the refund will be made to the lending institution. If the payment was made by scholarship from an outside organization, the refund will be made to the awarding organization. If the payment was made by a scholarship from College of the Ozarks, the scholarship will be canceled. Examples of the application of this policy are available upon request from the Financial Aid Office.

ANY FUNDS FROM ANY SOURCE DUE THE STUDENT (SUCH AS SCHOLARSHIPS OR LOANS) WILL FIRST BE APPLIED TO ANY OUTSTANDING BALANCE ON THE STUDENT’S ACCOUNT, REGARDLESS OF PAYMENT SCHEDULE OR LOAN DESIGNATION.

Students who officially withdraw before classes begin will receive a refund of 100% for incidental/health fee, room and board. Refund of the dorm student security deposit, less any assessment for damages, is contingent upon completion of the check out procedure with the RA (Resident Assistant). The incidental/health fee will not be refunded to students who fail to appear for class without an official withdrawal. Scholarship funds credited to the student’s account because of participation in the summer work scholarship program are credited only to room and board. These funds are never refunded but will be applied against any future room and/or board at the College.

All financial obligations to the College must be cleared before the student can receive a diploma or transcript.

 


 

Withdrawal of students who plan to participate in college-sponsored off-campus programs

  1. Complete withdrawal request form, and submit to Registrar’s Office,

    • in person, McDonald Administration Building
    • by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
    • by fax to 417-337-7220
    • on-line form (sign in, select Student tab, then select Student Withdrawal in the Campus Resources section)
    List as your reason for withdrawing, the college-sponsored program.
  2. If dorm student, complete check out procedure with RA.

 


 

Withdrawal of graduating students

The Registrar’s Office will automatically withdraw graduating students. However, dorm students must officially check out of their rooms to receive any refunds.

 


 

Withdrawal of international students

  1. Complete withdrawal request form and submit to Registrar’s Office,
    • in person, McDonald Administration Building
    • by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
    • by fax to 417-337-7220
    • on-line form (sign in, select Student tab, then select Student Withdrawal in the Campus Resources section)
  2. If dorm student, complete check out procedure with RA.
  3. Return college ID and hang tag (if any) to the Dean of Students Office.
  4. Contact the international student representative on campus - email fforman@cofo.edu or phone 417-690-3223.

    • F-1 students authorized to withdraw from classes must depart the United States within 15 days.

 


 

Withdrawal of students mobilized for military duty.

  1. Complete withdrawal request form and submit to Registrar’s Office,

    • in person, McDonald Administration Building
    • by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
    • by fax to 417-337-7220
    • on-line form (sign in, select Student tab, then select Student Withdrawal in the Campus Resources section)
  2. If dorm student, complete check out procedure with RA.
  3. Notify the Veteran’s Administration Representative of your withdrawal and
    orders to report to duty - email fforman@cofo.edu or phone 417-690-3223.

If students are unable to complete the necessary paperwork in the Registrar’s Office, the College shall accept notification from the student or a family member. All notifications will be verified.

 


 

Withdrawal of veterans

  1. Complete withdrawal request form and submit to Registrar’s Office,
    • in person, McDonald Administration Building
    • by mail to Registrar’s Office, POB 17, Point Lookout, MO 65726
    • by fax to 417-337-7220
    • on-line form (sign in, select Student tab, then select Student Withdrawal in the Campus Resources section)
  2. If dorm student, complete check out procedure with RA.
  3. Return college ID and hang tag (if any) to the Dean of Students office.
  4. Contact the Veteran’s Administration Representative on campus - email fforman@cofo.edu or phone 417-690-3223. If you withdraw from one or more of your courses after the end of the school's drop period, Veteran’s Administration must reduce or stop your benefits on the date of reduction or withdrawal. You may have to repay all benefits for the course or courses unless you can show that the change was due to mitigating circumstances.

"Mitigating circumstances" are unavoidable and unexpected events that directly interfere with your pursuit of a course and are beyond your control. Examples of reasons VA may accept are extended illness and unscheduled changes in your employment.

Examples of reasons VA may not accept are withdrawal to avoid a failing grade or dislike of the instructor.

VA may ask you to furnish evidence to support your reason for a change. If a serious injury or illness caused the change, obtain a statement from your doctor. If a change in employment caused the change, obtain a statement from your employer.

For more information about VA policies, please contact www.gibill.va.gov 1-888-GIBILL1 (1-888-442-4551)

 


 

Grade policy for students withdrawing during the semester

Students withdrawing during the semester and after the final drop date will receive marks of failure in all courses for which they are enrolled. Under special circumstances, a student may request to withdraw from college after the official drop date and receive a WP/WF in all classes with approval from the Dean of the College.

 


 

Returning to college after withdrawing

Make application to the College by submitting an application online. Re-admission to the College is not guaranteed.


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